Less-paper office

Creating “Paperless Offices” across the nation

Ensuring convenience to citizens through faster movement of files and documents through different layers of government offices, improving service delivery and ensuring accountability Show more

T

he advent of globalization and its associated developments have literally transformed the way governments are running in the increasingly complex and competitive global environment. The major two objectives, greater efficiency and better service delivery, are at the core of government’s’ pursuit to cope with this changing environment. In Bangladesh, service delivery in the public sector has not been satisfactory. The experience of ‘speed money’ and corruption has become one of the major issues in administration. Studies reveal that successful implementation of governance innovation is related to reducing the cost of doing business due to process simplification, and improving efficiency and transparency in the delivery of public services.

Cry for innovation
Keeping these factors in mind, Access to Information Programme of the Prime Minister’s Office has implemented an e- Filing Solution for ensuring faster movement of files through the different layers in government offices, increased transparency throughout the organization, and increased accountability in governance. It’s driven by an overarching philosophy to put citizens first by means of cutting red tape, improving service delivery, engaging public sector employees, and getting faster results for citizens

None of these efforts is possible without an innovative and dynamic governance mechanism capable of implementing the essential reforms. The new solution called “nothi” could play a critical role in quick and efficient decision making to meet citizen’s expectation and bring-in breakthrough in public service delivery/management. The system mainly aims at initiating a transparent, accountable and hassle less office system. However, this e-file (nothi) system will ensure a paperless office management system by using relevant ICT facilities. The URL of the system is www.nothi.gov.bd.

Improved Efficiency and Transperancy
In traditional filing system, decision making process used to take 5-7 days to take a decision on a file and or deliver the service but with new e-Filing system “nothi” this duration has come down to only 1-2 days depending on the nature of the case.

An office or its relevant section could process only 5-10 files a day in traditional filing system but now with “nothi” this number moved up to around 20-25. So far 200 offices are working live with “nothi” and they are disposing 1000 files off every day and this number is increasing day by day.
The primary beneficiaries of “nothi” are the citizens of the nations. Keeping in mind their demands and expectations, the new generation e-Filing system is completely redesigned so that it can facilitate almost all the government offices to work on this platform and handle huge work volume. Tech-savvy people or even a villager can send in an application to any government office from his/her own computer or from a nearest Upazilla Digital Center (UDC). It saves time, cost and visit of the citizen.

More space for better service delivery
“Nothi” saves a huge amount of money and time required previously to obtain a service from government offices. But after the inception of this new generation e-Filing system citizens have become empowered and got the privilege of electronic/virtual communication with the government offices sitting at home. It allows them to lodge their demand/requirement and track them real time online which was literally impossible in traditional Filing system. Citizens can now utilize their valuable time/money elsewhere to make their lives more fulfilling.

3000+ registered users on “nothi” could save their valuable work hours. In other words, they can now deliver triple the services that they couldn’t deliver in traditional filing previously. Capacity of 500+ offices is developed and 1000000+ citizens have been happily served.

Facts & Figures


3X


Decision making speed

100%


District HQ covered

120+


Thousand Files

1.7 Million


Citizens’ Applications

Cases and Stories


cases-stories-1

e-File

Mr. Mong Sao Pru resides in a very remote corner of a hill district. To apply for a job he required a tribal certificate. The deadline for application was…

e-File

Mr. Mong Sao Pru resides in a very remote corner of a hill district. To apply for a job he required a tribal certificate. The deadline for application was near and the prospect of travelling through the hills and valleys to the district headquarter to apply and receive the certificate turned his hope quite grey. But with the help of an internet-modem he got access to the E-file system and dropped an application for the certificate. Immediately he received an online acknowledgement and a tracking number.  Before long the head of the office took notice of the application. It quickly came down along the hierarchy of the office with a ‘Very Urgent’ tag. Mr. Mong Sao Pru checked his application status on the web time and again with the help of the tracking number. An e-file was put up on the application in due time.  It went up along the hierarchy of the office for the approval of the head of the office. Though at that time he was out of station for official duty, an email notification on his smart phone prompted him to give approval using a mobile phone-based e-File App. Soon the office emailed the certificate to the applicant. Mr. Mong Sao Pru did not require to pay any physical visit, stay few days in the headquarter for the certificate. Moreover, with the timely receipt of the certificate he could now apply for the job.

Show Buttons
Hide Buttons
Submit Your Idea